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How to Configure your Email Application for Quoting

This page has step-by-step guides to configuring and using these email clients for Quoting in Online Groups:

• Microsoft Outlook 98
• GroupWise
• Netscape Messenger (Communicator)
• Microsoft Outlook Express
• The GroupSense List Server Web User Interface

Configuring MS Outlook 98 for Quoting

To configure Outlook to end each line at 72 characters long:

• from the "Tools" menu and choose "Options"
• on the "Internet E--mail" tab, set it to "When sending messages, wrap text at" 72 "characters per line"

To configure Outlook to put the ">" signs in when replying to email:

• from the "Tools" menu and choose "Options"
• on the "Preferences" tab (which is the default), click the button labelled "E-mail options…"
• on the "E-mail Options" dialog box, set "when replying to a message" to "prefix each line of the original message" and "Prefix each line with" to "> " (that is the ">" character followed by a space " ").

Note: the "Prefix each line with" option is unavailable if you are using MS Word as your "message format".

While you are there, it is good to make sure your text format is plain text or RTF:

• from the "Tools" menu and choose "Options"
• select the "Mail Format" tab. In the list box labelled "send in this message format:"
• select "Microsoft Outlook Rich Text" or "Plain Text"

See also:

• Setting up Filtering using MS Outlook 98
• Threading using MS Outlook 98

Configuring GroupWise for Quoting

GroupWise is often formatted correctly for quoting by default. For more info on this, please post a question to your Online Group or to GroupSense.

See also:

• Setting up Filtering using Novell GroupWise
• Threading using Novell GroupWise

Configuring Netscape Messenger (Communicator) for Quoting

To configure Netscape Messenger (Communicator) for Quoting:

• from the "Edit" menu and choose "Preferences"
• in "Mail & Newsgroups" choose the "Messages" category
• tick "Automatically quote the original message when replying"
• and set it to "Then start my reply above the original quoted text"
• still on "Messages" set it to "wrap outgoing plain text at" 72 "characters"
• move to the "Formatting" category under "Mail & Newsgroups"
• in "Message Format", set it to "use the plain text editor to compse messages"

See also:

• Setting up Filtering using Netscape Messenger (Communicator) 4.5
• Threading using Netscape Messenger (Communicator) 4.5

Configuring Microsoft Outlook Express 4.x for Quoting

To configure Outlook Express for Quoting:

• from the "Tools" menu and choose "Options"
• on the "Send" tab, in "Mail sending format" select "Plain Text"
• click the "Settings" button for Plain Text
• set it to "Automatically wrap text at" 72 "characters, when sending"
• and to "Indent the original text with "> " when replying or forwarding"

See also:

• Setting up Filtering using Microsoft Outlook Express 4.x
• Threading using Microsoft Outlook Express 4.x

Quoting Using the GroupSense List Server Web User Interface

At the bottom of the "view message" page, tick the "quote message in reply" box before clicking the "Reply to this Message" button.

See also:

• Threading using the GroupSense List Server Web User Interface

Links on this Site

Participating Effectively via Email:

• Filtering Group Emails into a Folder
• How to Filter with Various email Programmes
• Sorting and Searching the Group's Posts
• Threading
• How to Thread with Various Programmes
• Quoting
• How to Configure your Email Application for Quoting

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